Privacy Policy

1. Introduction

Welcome to Excellent Place to Work (“we”, “our”, “us”).
We respect your privacy and are committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store, and share your personal data when you visit our website www.excellentplacetowork.com, participate in our surveys, or engage with our certification programs.

By using our website or services, you agree to the terms of this Privacy Policy.

2. Important Information and Who We Are

2.1 Purpose of This Policy

This policy aims to give you clear information on how Excellent Place to Work collects and processes your personal data, including data you provide through our website, during certification surveys, or via communication with our team.

This policy does not cover personal data processed by employers participating in our certification programs — in those cases, they act as the data controller, and we act as their data processor.

2.2 Controller

Excellent Place to Work is the data controller responsible for this website and the data we collect directly.

Legal Entity Name: Excellent Place to Work
Website: www.excellentplacetowork.com
Email: info@excellentplacetowork.com

3. The Data We Collect

We may collect and process the following types of information:

A. Personal Identification Data

• Full name

• Job title

• Organization name

• Professional contact information (email, phone, address)

B. Survey and Feedback Data

• Anonymous or voluntary responses to certification and workplace surveys

• Comments or suggestions related to your workplace experience

C. Technical and Usage Data

• IP address

• Browser type and version

• Device identifiers and operating system

• Time zone and location

• Website interaction data (pages visited, duration, clicks)

D. Marketing and Communication Data

• Preferences for receiving communication or newsletters

• Interaction with our campaigns or forms

We do not collect sensitive personal data (e.g. race, religion, political opinions, health data) unless explicitly required and with your consent.

4. How We Collect Your Data

We collect data through the following methods:

• Direct interaction: When you fill in forms, register for certification, or contact us.

• Automated technologies: Cookies, analytics tools, and similar tracking systems.

• Third-party sources: Public databases, professional networks, or partner organizations that refer you to us.

5. How We Use Your Personal Data

We use your personal data only when we have a legal basis to do so.

Our purposes include:

Purpose

Legal Basis

To register organizations for certification programs

Performance of a contract

To communicate with you about surveys, results, or updates

Legitimate interests

To process survey responses and generate certification reports

Consent and legitimate interests

To improve our website and services

Legitimate interests

To send newsletters or event information

Consent

To comply with legal or regulatory obligations

Legal requirement

We will only use your personal data for the purposes we collected it for, unless we reasonably consider we need to use it for another compatible purpose.

6. Marketing Communications

We may send you relevant updates, newsletters, or invitations to events related to workplace culture and certification.

You can opt out of marketing at any time by:

• Clicking the “unsubscribe” link in our emails, or

• Contacting us at info@excellentplacetowork.com

We will not share your personal information with third parties for their marketing purposes.

7. Cookies and Tracking Technologies

Our website uses cookies to enhance functionality and understand user behavior.

Cookies help us:

• Improve navigation and performance

• Analyze website usage

• Personalize content

You can control or disable cookies through your browser settings. For more details, please read our [Cookie Policy] (coming soon).

8. Sharing Your Information

We do not sell your personal data.
We may share your data only with trusted third parties such as:

• Technology and hosting partners (for secure data storage)

• Survey and analytics providers (to process results confidentially)

• Professional advisors or legal authorities (if required by law)

All third parties are required to respect your privacy and use your data only as instructed by us.

9. International Transfers

Your data may be transferred and processed outside your country if required for technical or operational reasons.
When this happens, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent data protection measures.

10. Data Security

We have implemented robust technical and organizational measures to protect your data from unauthorized access, alteration, or loss.

In the unlikely event of a data breach, we will notify you and relevant authorities as required by law.

11. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including:

• Certification records (up to 5 years)

• Survey results (aggregated or anonymized for research)

• Legal or accounting obligations

Once the retention period expires, data will be securely deleted or anonymized.

12. Your Data Rights

You have the right to:

• Access your personal data

• Request correction of any inaccurate information

• Request erasure (“the right to be forgotten”)

• Restrict or object to processing

• Withdraw consent at any time

• Request data portability (transfer to another service)

To exercise your rights, please contact us at info@excellentplacetowork.com

We may need to verify your identity before responding to your request.

13. Third-Party Links

Our website may include links to external sites. Clicking on those links may allow third parties to collect or share data about you. We do not control those websites and are not responsible for their privacy practices.

14. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
Updated versions will be posted on this page with a revised date.

15. Contact Us

If you have questions or concerns about this Privacy Policy or your personal data, please contact us at:

Excellent Place to Work
Email: info@excellentplacetowork.com
Website:www.excellentplacetowork.com